HRIS PT Abhimata Persada

Information We Collect

Through our HRIS platform, we collect and process the following information:

• Device Identification: We collect device IDs to ensure secure access to our HRIS platform and to protect sensitive employee information. This helps us prevent unauthorized access and maintain system security.
• Location Information: We collect precise location data for attendance tracking, office presence monitoring, and to ensure compliance with workplace policies. This information helps us manage remote work arrangements and maintain accurate attendance records.
• Corporate Email: We collect and use corporate email addresses for:
  • Account authentication and security
  • Internal communications
  • HRIS-related notifications
  • HR document delivery

Purpose of Data Collection

We use the collected information for the following HR-related purposes:

• Employee attendance tracking and management
• Ensuring system security and preventing unauthorized access
• Facilitating internal communication and HR processes
• Generating HR analytics and reports
• Maintaining accurate employee records
• Supporting remote work arrangements

Data Security Measures

PT Abhimata Persada implements robust security measures to protect employee data:

• End-to-end encryption for data transmission
• Secure authentication mechanisms
• Regular security audits and updates
• Restricted access controls based on user roles
• Compliance with data protection regulations

Employee Rights

As an employee using our HRIS, you have the right to:

• Access your personal information stored in the HRIS
• Request corrections to inaccurate personal data
• Receive explanations about how your data is used
• Report privacy concerns or incidents
• Request data portability when applicable

Data Retention

We retain employee data in accordance with legal requirements and business needs. Personal information is retained throughout the employment period and for a reasonable period afterward as required by law or for legitimate business purposes.

Policy Updates

PT Abhimata Persada reserves the right to update this Privacy Policy as needed. Employees will be notified of significant changes through their corporate email addresses.